The Grant Process

How it Works

The Governor's Crime Commission annually awards state and federal grants to North Carolina law enforcement, governmental bodies and related non-profit agencies.  Interested agencies must submit grant applications with GCC each year. Enrollment for federal grant applications is from November 1 through January 31.  

Funding priorities are determined by the Commission and posted on the GCC web page each September.  In October and November, GCC hosts several training seminars in various locations across the state to help with efficient grant writing.

Funding Cycle

November 1 to January 31 - GCC grant applications accepted

February - the advisory committees of the Commission score each application in their respective areas

March - the full Commission meets to make final recommendations on which grants move forward in the award process

April to May - GCC staff reviews applications to ensure compliance to federal funding guidelines

June to September - applicants complete modifications and conditions required for grant award

October 1 - grant period of performance begins

 

Before Applying 

All grant applications for funding from the Governor's Crime Commission submitted via the Grant Enterprise Management System (GEMS) require the following credentials.

NCID:

The NCID Service is the standard identity management and access service provided to state, local, business, and citizen users by the Office of Information Technology Services. NCID enables its customers to achieve an elevated degree of security and access control to real-time resources such as customer based applications and information retrieval.  All applicant agency's Authorizing Official and Financial Officer will be required to approve applications for submission through GEMS.   They must have an active NCID to log into GEMS.  NCID accounts may be obtained via https://ncid.nc.gov/idmdash/

DUNS Number:

For government contracts and credit, the DUNS number was adopted as the standard business identifier for U.S. federal electronic commerce and is used widely by the United Nations and the European Commission, too. The data is used to track how federal money is distributed and, since 1998, has been the official government contract identification code for all suppliers and activities.  Applicants must have a DUNS Number which may be obtained via http://fedgov.dnb.com/webform/pages/dunsnumber.jsp

SAM Registration:

SAM (System for Award Management) registration is required for all applicants and has taken the place of registration in CCR (Central Contractor Registration).  If an applicant had an active record in CCR, that applicant has an active record in SAM. Applicants not previously registered in CCR should register in SAM prior to applying for a grant through the Governor's Crime Commission. SAM information may be found at https://www.sam.gov/.

Applicant Requirements

Agencies must be a unit of government or a non-profit corporation.

GCC operates on a reimbursement basis, so agencies must have sufficient operating funds in place to cover a minimum of 60 days.

Grantees will be required to submit monthly financial statements (cost reports) along with supporting documentation in order to be reimbursed.

In addition to the reports submitted to GCC, non-profit grantees must file annual financial and program performance reports to the N.C. State Auditor's Office through the Grants Information Center (GIC).

Most GCC funding sources require an agency match which must be used to support the project and must supplement funds that would otherwise be made available for the stated program purpose.

Grantees must comply with federal rules including but not limited to:

  • Equal Employment Opportunity
  • civil rights requirements
  • privacy act
  • Freedom of Information Act
  • confidentiality of client/victim information
  • other statutory regulations as required by the specific grant source 

Assessments may be required for some agencies to determine if internal policies and procedures (i.e. accounting, internal controls, personnel) are adequate to manage federal or state grant funds.

For non-profit start-up projects, funding restrictions may be imposed, cash match and/or pass-through a governmental agency may be required.

Periodic programmatic reports will be required from all grantees.

On-going grant monitoring, such as desk reviews and site visits will be made during the life of the funded project.