The Grant Process
Changes to Our Process
The State of North Carolina has posted a notice of text and public hearing to amend 14B NCAC 05B .0201 and .0501. The proposed amendments will remove the grant application period, application deadline and application requirements to more closely align with federal grant application cycles, while also authorizing the DPS secretary to waive Subchapter 05B rules not statutorily required.
We've introduced EBS, a new grants-management system.
How it Works
The Governor's Crime Commission (GCC) annually awards state and federal grants to North Carolina law enforcement, governmental bodies and related non-profit agencies. Interested agencies must submit grant applications with GCC each year. Enrollment dates for FY2024 federal grant applications will be delayed to support the implementation of a new grants management platform.
Funding priorities and grant award selection are determined by the GCC Commission members. GCC staff host training seminars to help with grant writing and grant management. Information from those training sessions is available under the Resources section of the GCC website.
Before You Apply...
Accessing the EBS Grants Management Platform
To gain access to the EBS system, users must have an NCID be approved by GCC and EBS security staff. The sections below give more information on accessing EBS. It is recommended that organizations have no more than four (4) authorized users.
Requesting Access
If you require access to the GCC Grants Management to create or review an application, or to manage or view an existing awarded grant, you will need to request access by following the steps below:
- Access the online EBS External Access Request Application found at https://www.ebs.nc.gov/sap/crmaccess/index.html/
- Provide the details required by the form and submit. (See sample, below)
- Your authorization will be processed over the next 48 business hours. If approved, you will receive a “WELCOME TO THE GCC ENTERPRISE BUSINESS SYTEM” email from sapacct@ncdot.gov. EBS Support should only be contacted after you have received this email. Please make sure your email spam filter is not blocking this email address: sapacct@ncdot.gov
(EBS External Access Request Application)
NCID Accounts
The online EBS External Access Request Application requires that you have a NCID, which is a unique account that allows the general public and government employees access state resources and services online. With an NCID account, North Carolina residents and businesses can login to state services and do transactions online with many state agencies. The GCC Grants Management system is one of those services.
If you do not have an NCID, follow these steps to set one up:
- Access the NCID web portal at https://ncid.nc.gov/
- Select “Register!” in the bottom right-hand corner of the login screen (see screenshot, below)
- Select the Type of Account you will require
- Complete the application, which should take less than 15 minutes
(NCID Login Screen)
Users are not allowed to share NCID’s. Each individual requiring access must have a unique NCID to access the GCC Grants Management System.
For the general public, your account will expire if you do not confirm it within three days of creating it. It will also expire if you do not use it within 18 months. For state government employees, your account will be removed if you do not claim it within 14 days after it is created.
NCID Additional Resources
Additional online resources related to NCID accounts can be accessed in the table below:
(Additional NCID Resources)
| NCID User Guide | https://it.nc.gov/documents/files/ncid-user-guide/download?attachment |
| NCID Password Help | https://it.nc.gov/support/ncid/reset-ncid-password-or-unlock-account |
SAM (System for Award Management) registration is required for all applicants and has taken the place of registration in CCR (Central Contractor Registration). If an applicant had an active record in CCR, that applicant has an active record in SAM. Applicants not previously registered in CCR should register in SAM prior to applying for a grant through the Governor's Crime Commission. SAM information may be found at https://www.sam.gov/.
Agencies must be a unit of government or a non-profit corporation.
GCC operates on a reimbursement basis, so agencies must have sufficient operating funds in place to cover a minimum of 60 days.
Grantees will be required to submit monthly financial statements (cost reports) along with supporting documentation in order to be reimbursed.
In addition to the reports submitted to GCC, non-profit grantees must file annual financial and program performance reports to the N.C. State Auditor's Office through the Grants Information Center (GIC).
Most GCC funding sources require an agency match which must be used to support the project and must supplement funds that would otherwise be made available for the stated program purpose.
Grantees must comply with federal rules including but not limited to:
- Equal Employment Opportunity
- civil rights requirements
- privacy act
- Freedom of Information Act
- confidentiality of client/victim information
- other statutory regulations as required by the specific grant source
Assessments may be required for some agencies to determine if internal policies and procedures (i.e. accounting, internal controls, personnel) are adequate to manage federal or state grant funds.
For non-profit start-up projects, funding restrictions may be imposed, cash match and/or pass-through a governmental agency may be required.
Periodic programmatic reports will be required from all grantees.
On-going grant monitoring, such as desk reviews and site visits will be made during the life of the funded project.