The Grant Process

Changes to Our Process

We will shut down the current grants management platform, GEMS, in September and introduce a new system in October. This will delay the FY2024 application cycle and also require current subrecipients to take action. 

Key dates: 

Sept. 13: Submit requests for reimbursement and budget modifications by the deadline.

Sept. 18: Back up files stored in GEMS before the system goes offline.

Oct. 1: Follow standard timeline to begin entering PMT data. 

Oct. 16: EBS platform comes online.

Dates for training and the FY2024 application cycle to be confirmed.  

How it Works

The Governor's Crime Commission (GCC) annually awards state and federal grants to North Carolina law enforcement, governmental bodies and related non-profit agencies.  Interested agencies must submit grant applications with GCC each year. Enrollment dates for FY2024 federal grant applications will be delayed to support the implementation of a new grants management platform.  

Funding priorities and grant award selection are determined by the GCC Commission members.  GCC staff host training seminars to help with grant writing and grant management.  Information from those training sessions is available under the Resources section of the GCC website.

Funding Cycle

FY2024 dates to be confirmed.

All grant applications for funding from the Governor's Crime Commission submitted via the Grant Enterprise Management System (GEMS) require the following credentials:

Before You Apply...

Tab/Accordion Items

A new feature of GEMS was released in November of 2021, coinciding with the 2022 grant application cycle.  This new section of the GEMS system is called Organization Documents, where you will submit documentation which is relevant to all project applications your organization submits.  You will no longer need to upload these documents for each project you apply for.  Additionally, these documents will be given an expiration date, and some will be valid for more than one year.  You will be notified when the document expires and prompted to upload an updated version of that document.

Using the Organization Documents section of GEMS can be broken down into three easy steps.
  1. Go to “My Profile.”   You can access your GEMS profile by hovering over your name in the top right corner and clicking on “My Profile.”   
  2. Click on “Organization Documents” in the left-hand navigation bar.  Once you have accessed your profile, select “Organization Documents” form the left hand navigation menu (highlighted in green, below).
  3. Click “Upload Document” to submit each requested document.  By using the buttons on the far right column, your Organization Administrator can manage these documents (highlighted in blue, above):
  • + Upload – Visible if there is no current document loaded.  This allows you to upload a document
  • + Replace – Visible if there is a document currently uploaded.  This will replace the current document with a new document and reset the status of that document to “Submitted.” 
  • Template – Visible if there is a document template or example you can download for reference. 
  • Download - Visible once a document is loaded.  Allows you to download and view the currently loaded document.

GEMS Interface

 
 
The following information is presented in the Organization Documents section of GEMS (highlighted in yellow, above):
 
Document Type – The type of document required, or title of the document required.
Filename – Displays the file name of the document that has been uploaded. 
Expiration Date – Expiration date of the document.  This is set by a GCC staff member at time of document review.
Status – Documents will be in one of the following statuses:  Missing, Submitted, Approved, Denied, Expiring Soon, or Expired.
Uploaded Date – Date that the current document was uploaded to GEMs
 

The NCID Service is the standard identity management and access service provided to state, local, business, and citizen users by the Office of Information Technology Services. NCID enables its customers to achieve an elevated degree of security and access control to real-time resources such as customer based applications and information retrieval.  All applicant agency's Authorizing Official and Financial Officer will be required to approve applications for submission through GEMS.   They must have an active NCID to log into GEMS.  NCID accounts may be obtained via https://ncid.nc.gov/idmdash/

For government contracts and credit, the DUNS number was adopted as the standard business identifier for U.S. federal electronic commerce and is used widely by the United Nations and the European Commission, too. The data is used to track how federal money is distributed and, since 1998, has been the official government contract identification code for all suppliers and activities.  Applicants must have a DUNS Number which may be obtained via http://fedgov.dnb.com/webform/pages/dunsnumber.jsp

SAM (System for Award Management) registration is required for all applicants and has taken the place of registration in CCR (Central Contractor Registration).  If an applicant had an active record in CCR, that applicant has an active record in SAM. Applicants not previously registered in CCR should register in SAM prior to applying for a grant through the Governor's Crime Commission. SAM information may be found at https://www.sam.gov/.

Agencies must be a unit of government or a non-profit corporation.

GCC operates on a reimbursement basis, so agencies must have sufficient operating funds in place to cover a minimum of 60 days.

Grantees will be required to submit monthly financial statements (cost reports) along with supporting documentation in order to be reimbursed.

In addition to the reports submitted to GCC, non-profit grantees must file annual financial and program performance reports to the N.C. State Auditor's Office through the Grants Information Center (GIC).

Most GCC funding sources require an agency match which must be used to support the project and must supplement funds that would otherwise be made available for the stated program purpose.

Grantees must comply with federal rules including but not limited to:

  • Equal Employment Opportunity
  • civil rights requirements
  • privacy act
  • Freedom of Information Act
  • confidentiality of client/victim information
  • other statutory regulations as required by the specific grant source 

Assessments may be required for some agencies to determine if internal policies and procedures (i.e. accounting, internal controls, personnel) are adequate to manage federal or state grant funds.

For non-profit start-up projects, funding restrictions may be imposed, cash match and/or pass-through a governmental agency may be required.

Periodic programmatic reports will be required from all grantees.

On-going grant monitoring, such as desk reviews and site visits will be made during the life of the funded project.